The first step into defining your legal obligations is to determine in which Delegated Regulation(s) your organization is taking part as an actor (see the previous section). Be aware that your organization might have legal obligations defined by multiple Delegated Regulations.

Each of the Delegated Regulations separately defines which datasets and services the respective  actors need to register. For convenience, we provide a summary below. A complete overview can be found in the official publications of Delegated Regulations themselves.  If after consulting this overview you would have any further questions regarding your legal obligations, please contact the NAP Helpdesk (contact@transportdata.be).

•  For MMTIS: EU 2017/1926

Transport authorities, transport operators, transport on demand service providers and infrastructure managers (as defined here) are required to register datasets and services for all transportation modes, such as:

The Delegated Regulation distinguishes between static and dynamic travel and traffic data. At the moment, it is mandatory to register the static data described in the different service levels (see table below) in the geographical scope of the TEN-T (trans-European transport) network.

Note that from the 1st of December 2023 onwards, it will be mandatory to register all static datasets and services for the whole Belgian transport network.

For a complete overview of all the types of static data per service level please consult the annex of the delegated act.

For those organizations which are only active outside Belgium’s comprehensive TEN-T network: there is no need to wait until November 2023. The earlier you register your datasets and/or services and the more accurate the metadata you provide, the greater the likelihood that your datasets and services will be integrated in journey planning and other travel information services by third parties.

Although it is only mandatory to register static data, it is strongly recommended to also register dynamic travel and traffic data (such as real-time status information, disruptions, availability check etc.) as it will probably become mandatory in due time and is highly demanded information by the data re-users. For a complete overview of all the types of dynamic data per service level please consult the annex of the delegated act.

The Delegated Regulation specifies which data should be provided in which format (in its articles 4 and 5). For your convenience we provide a summary below. When changes occur or inaccuracies are detected, the data shall be updated in a timely manner.

If your organization registers a dataset or service on the NAP ITS for the category MMTIS, it needs to submit a complementary Declaration of Compliance. Read more about it here.

•  For RTTI: EU 2015/962

Road authorities, road operators (as defined here) are required to register the following data:

• a) Static road data: It is mandatory to register data for the types presented in the table below. The data should be provided in a standardized format (if available), otherwise the data should  be provided in any other machine readable format.

• b) Dynamic road status data: It is mandatory to register data for the types presented in the table below. The data should be provided in DATEX II or any other machine readable format fully compatible and interoperable with DATEX II.

• c) Traffic data: It is mandatory to register data for the types presented in the table below. The data should be provided in in DATEX II or any machine readable format fully compatible and interoperable with DATEX II.

If your organization registers a dataset or service on the NAP ITS for the category RTTI, it needs to submit a complementary Declaration of Compliance. Real-time information service providers and digital map producers are also required to submit a Declaration of Compliance, even though they do not need to register datasets or services. Read more about it here.

Note that from the 1st of January 2025, it will become mandatory to register a number of new data types, as described in detail in the annex of the new Delegated Regulation for RTTI (EU 2022/670).

• For SRTI: EU 886/2013

Public and private road operators and/or service providers need to set up or use the means to detect a series of road safety related events or conditions for the TEN-T network (with the exclusion of the urban nodes).

Registration of the detected road safety related events or conditions on the NAP ITS by the public and private road operators and/or service providers is mandatory. The data should be provided in in DATEX II or any machine readable format fully compatible and interoperable with DATEX II.

Specific access requirements for the exchange and re-use of the data registered on the NAP-ITS apply. These include, amongst others, the dissemination on a non-discriminatory basis and dissemination within a timeframe that ensures the timely provision. See Article 7 of the Delegated Regulation for a full overview.

SRTI data includes different types of road safety related events or conditions:

The information for all data types should thereby include:

• The location of the event or condition
• The category of the event or conditions and where applicable a short description
• Driving behavior advice, where appropriate

Note that the information should be withdrawn if the event or condition cease to subsist, or shall be modified if there is a change in the event or condition.

If your organization registers a dataset or service on the NAP ITS for the category SRTI, it needs to submit a complementary Declaration of Compliance. Broadcasters are also required to submit a Declaration of Compliance, even though they do not need to register datasets or services. Read more about it here.

•  For SSTP: EU 885/2013

Public or private parking operators and service providers need to collect data on safe and secure public and private parking areas for trucks and commercial vehicles on the trans-European road network (TERN).

Registration of the collected data on the NAP ITS by the public or private parking operators and service providers is mandatory. The data should be provided in DATEX II or in any other internationally compatible format in order to ensure interoperability of the information services across the Union.

SSTP data includes:

If your organization registers a dataset or service on the NAP ITS for the category SSTP, it needs to submit a complementary Declaration of Compliance. Read more about it here.

You can register a dataset or service for your organization on the NAP ITS by following these steps, also clearly illustrated in our instruction video.

• First create a personal account by clicking on the Register button on the homepage. Follow the displayed steps and do not forget to confirm your account by clicking on the link in the confirmation email sent to your mailbox. Depending on your mailbox settings you might find this email in the spam folder.
   
• Log in with your account on the NAP ITS to create an organization or join an existing organization.

• To create a new organization, click on the Add organization button on https://www.transportdata.be/organization. Follow the displayed steps and provide the metadata for your organization. Click Save Organization. The metadata of your organization and the Declaration of Compliance can later be changed in the overview of your organization by clicking the Manage button.
• To join an existing organization, navigate to the organizations page and click on the Request membership button. The administrator of the organization will receive an e-mail and will review your membership request.
• Once you are a member of an organization, make sure you are logged in and navigate to the Datasets tab and click on the Add dataset button to register a new dataset or service.​​​​
• Provide the metadata related to the dataset or service including licensing information. For this, we provide a convenient template that should be filled in, in line with the co-ordinated European profile (i.e. the Co-ordinated Metadata Catalogue).  When finishing your work, please make sure to set the visibility of your dataset or service to “Public” so that the metadata is publicly visible on the NAP ITS.
• Note that it is not mandatory to disclose your data in an open-source manner. If you don’t, data users will have to contact you prior to making use of your data. Make sure to provide accurate contact details for your dataset in the metadata.
• Following, click the Next: add data button to link one or multiple resources to your dataset or service. Generally, a resource is a URL linking to an external location (for example your organization’s website) where the dataset or service is hosted. Smaller companies that do not have the capabilities to host datasets themselves have the opportunity to upload these datasets directly on the NAP ITS.
• Submit the declaration of compliance of your organization. If you have already submitted a declaration of compliance, update it if necessary.
• Repeat the steps above for each dataset or service you need to register.